Booking an Event

  Events should be booked as early as possible to insure date availability. Event date will be secured once the security deposit has been received.

 

Guest Counts

  When an event is booked, an estimate of a guest count must be provided. Prior to seven days before the event date, a guaranteed guest count must be provided. Final billing will reflect the actual guest count or the guaranteed guest count, whichever is greater.

 

Gratuities

  We do not automatically charge a gratuity, leaving it to your discretion.

 

Security Deposit

   In order to secure an event a deposit of 30% of the total price will be required.

 

Service Charge

  A charge of 18% of the food and beverage total will be added to all events.

 

Alcohol Service

  Koolfire is not licensed to sell spirits, however we are happy to arrange alcohol service through a local alcohol caterer. A soft bar set up is available for $1.50 per person. We are also more than happy to service any alcohol that you provide.

 

Cancellations

  Cancellations with 30 days notice will be given a full refund of the deposit less any unrecoverable food, material and/or labor costs.